Constitution 

 

1.             Name

The club will be called WIGAN AND ASHTON GYMNASTICS CLUB and will be affiliated to BRITISH GYMNASTICS, NORTHWEST OF ENGLAND AND LANCASHIRE COUNTY.

 

2.             Aims and objectives

                The aims and objectives of the club will be:

v  To offer coaching and competitive opportunities in gymnastics regardless of age, gender or race.

v  Provide facilities for, and promote the sport of Gymnastics

v  To manage WIGAN AND ASHTON GYMNASTICS CLUB.

v  To ensure a duty of care to all members of the club, parents, visitors and officials.

v  To provide all its services in a way that is fair to everyone.

v  To ensure that all current and future members receive fair and equal treatment 

 

3.             Membership

Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However limitation of membership according to available facilities is allowable on a non discriminatory basis.

The club Committee may refuse membership, or remove it, only for good cause, such as conduct or character likely to bring the Club into disrepute. Appeal against refusal or removal may be made to the members.

 

4.             Membership Fees

Membership fees will be set and agreed by the Executive/Management Committee or determined at the Annual General Meeting.  Fees will be paid MONTHLY in advance before the last day of the preceding month. Fees will be at a level that will not pose a significant obstacle to people participating.

 

5.             Officers of the Club

                The officers of the club will be:

 

v  Chair

v  Vice Chair

v  Honorary Secretary

v  Treasurer

v  Competition Secretary

v  Publicity Officer

v  Welfare Officer

 

Officers will elected annually at the Annual General Meeting.  All officers retire each year but will be eligible for re-appointment.

 

6.             Committee

                The club will be managed through the Management Committee consisting of:

 

v  Chair

v  Vice Chair

v  Honorary Secretary

v  Treasurer

v  Competition Secretary

v  Welfare Officer

 

Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and will meet no less than 4 times per year.

The quorum required for business to be agreed at Management Committee meetings will be 5

The Management Committee will be responsible for adopting new policies, codes of conduct and rules that affect the organization of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. 

The Management Committee will be responsible for taking any action regarding suspension or discipline matters following such hearings.

 

7.             Finance.

                All club monies will be banked in an account held in the name of the club.

                 The club treasurer will be responsible for the finances of the club.

                 The financial year of the club will end on 31st march each year

All income or gains to be reinvested the club

Distribution of assets, in cash, or in kind to members or third parties is prohibited.      This does not prevent donations to other clubs, charities, or to other clubs that are registered as Community Amateur Sports Clubs.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

 

8.             Annual General Meetings.

Notice of the Annual General Meeting (AGM) will be given by the Club secretary.  Not less than 21 clear days notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM

All members have the right to vote at the AGM.

The quorum for AGMs will be 25% of the membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM.  Procedures for EGMs will be the same as for the AGM.

 

9.             Discipline and Appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary

The Management Committee will meet to hear complaints within 14 days of a complaint being lodged.  The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be right of appeal to the Management Committee following disciplinary action being announced. The Committee should consider the appeal within 7 days of the Secretary receiving the appeal.

 

10.           Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

After settling all liabilities of the club, the committee will then be responsible for the orderly dissolution of the clubs net assets remaining to one or more of the following:

           

v  To another club with similar sports purposes which is a registered charity and/or

v  To another Club with similar sports purposes which is a registered CASC and/or

v  To the clubs governing body for use by them for related community sports.

 

11.           Amendments to the Constitution

The Constitution will by changed through agreement by majority vote at an AGM or  EGM